International Labour Organization

The International Programme on the Elimination of Child Labour

Terms of Reference

Programme Assistant (PA) for Ukraine – GS6

The International Programme for the Elimination of Child Labour (IPEC) is intended to progressively eliminate child labour, especially the worst forms of child labour (WFCL), by building national capacities and creating a worldwide movement through its operations, advocacy and research.

The PROject of Technical assistance against the sexual and labour Exploitation of Children – including Trafficking – in countries of Central and Eastern Europe (PROTECT CEE) is implementing activities in Albania, Kosovo, Romania, Bulgaria, Moldova and Ukraine.

The IPEC Programme Assistant for Ukraine work under the supervision of the National Programme Manager based in Kyiv. More specifically s/he will undertake the following tasks / duties:

1. Provide programming support in the monitoring and implementation of country programmes and projects, taking into consideration programme development, operating difficulties and country objectives, strategies and partnership policies.

2. Participate in the formulation and negotiation of programmes. Screen regional and sub-regional project proposals and documents. Provide background information and inputs for the drafting of project outlines and documents.

3. Collaborate with technical specialists in drafting work plans and requesting and revising project budgets.

4. Maintain liaison with other field offices and technical specialists on the programming and procedural aspects related to technical cooperation, follow up on matters of urgency, coordinate with other concerned MDTs and headquarters departments, and respond to specific requests. May be required to undertake selected field visits.

5. Keep abreast of, and provide briefings on procedures and internal and external guidelines regarding project design and evaluation, programming and technical support services and activities. Examine proposals to ensure compliance with established procedures, compile comments and follow up on funding and selection.

6. Monitor the financial management of programmes and projects, analyze relevant resources and activities, and participate in the evaluation exercise. Ensure that programme decision minutes are issued and allocations provided are in accordance with the agreed terms of reference and approved budgets. Keep records of expenditures and allocations.

7. Participate in the preparation of implementation reports, medium-term plans and reports, and regional programme and budget proposals by drafting selected sections and preparing budget tables.

8. Establish and maintain relevant databases (e.g. programme of activities) and regularly disseminate information.

9. Review and analyze programme and project related documents and reports, maintain a reference system for these documents, and follow up on future programmes and actions.

10. Prepare briefing notes and reports related to programming functions and compile information and materials as required.

11. Carry out specific administrative operational/ control tasks for project and programme activities.

12. Collect information form records and reports, compile socioeconomic or other relevant data, and prepare reports on programme and project activities.

13. Review and evaluate Implementing Agencies’ reports and other program related documents to ensure compliance with the country project strategy.

14. Perform other related duties as required.

Education – Completion of University Education.

Experience – Four years of progressively responsible administrative work, of which at least one year in programme support activities.

Languages – Excellent knowledge of English and Ukrainian.

Competencies – Good knowledge of the purpose and functions of the technical programme and the other offices and sectors interacting with the programme. Good administrative skills to provide programming support. Good knowledge of programme planning, implementation and evaluation principles, practices and procedures. Ability to work with word processing and spreadsheet software, as well as computer software packages required for work. Ability to prepare preliminary reports and to draft correspondence. Good analytical skills. Ability to work in a team and to work under pressure. Good organizational skills. Excellent time management

skills.

To apply please send your CV and cover letter to the following email address: ipec_minenko@mlsp.gov.ua

Closing date for application is September 22, COB , 2007.