United Nations Development Program Office is seeking highly qualified professional to fill in position of Administrative/Finance Assistant

Terms of Reference

1. Project Title: UNDP Ukraine Integrity Programme

2. Post Title: Administrative/Finance Assistant

3. Duration of employment: 3 years

4. Full time

5. Duty Station: Kyiv, Ukraine

6. Duties and responsibilities:

Under the direct supervision of the National Programme Manager, Administrative/Finance Assistant (AFA) will perform a variety of specialized tasks in finance functions of the PMU to ensure timely and efficient support to programme related activities.

Responsibilities:

• Interpret and implement NEX financial procedures and ensure their compliance;
• Prepare the PMU Quarterly Financial Forecast and Financial Reports;
• Assist the NPM in compiling Sub-Programme Quarterly Financial Forecast and Financial Reports;
• Certify availability of funds and ensure that the activities are in line with the approved work plan and budget levels;
• Monitor regularly the PMU budget, provide timely advice to the NPM on fund limitations and obtain approval of budget revision(s) from UNDP;
• Prepare budget revisions per established rules;
• Ensure accurate book-keeping of quarterly advances and prepare reports, where relevant;
• Prepare Requests for Direct Payments and monitor payment status;
• Maintain Petty Cash;
• Keep a filing system of financial documents and reports;
• Handle correspondence related to financial matters;
• Develop systems to streamline the procedures which will facilitate the cooperation within and between PMUs;
• Brief PMU staff on financial matters, interpret revised procedures and practices;
• Assist the Audit and prepare necessary documents;
• Perform the duties of receiving goods ensuring appropriate segregation of duties in receiving and maintaining the inventory records;
• Perform other duties as and when required.

Qualifications:

• The Administrative/Finance Assistant should be a university graduate with background in accounting or finance.
• Practical experience in the field of finance and accounting as well as previous experience of working for nationally executed programme(s) funded by UNDP will be an asset.
• Proven knowledge of English is required.
• Ability to work under pressure and strong organizational skills are a must.

Applications in English language with the reference to this position are to be submitted:

to e-mail address : vegorov@un.kiev.ua, or fax (044) 253-26-07.

Please, indicate the Position you are applying for in the Subject line of your message.

UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest. Qualified women are strongly encouraged to apply.