United Nations Development Program Office is seeking a highly qualified professional to fill in position of

Office Manager / Translator

Terms of Reference

• Project Title: UNDP-Chornobyl Recovery and Development Programme
• Post Title: Office Manager / Translator
• Duration of employment: 3 month (three month) initial appointment with possibility of extension
• Full time
• Duty Station: Kyiv

Duties and responsibilities:

Under the direct supervision of International Programme Manager the incumbent will perform the following functions:

• Assist the UNDP/CRDP Project Manager in implementing Programme activities envisaged in the Programme work plan.
• Develop and implement a filing system for the CRDP office based upon UNDP recommendations.
• Ensure: smooth operations of the CRDP Kyiv office, paper and e-filing correspondence maintenance, appointments arrangements, proper functioning of office equipment, and cleanliness of the office and all facilities.
• Welcome CRDP visitors and direct them to the appropriate CRDP staff member.
• Maintain inventory of office supplies, ensure that office supplies are available and procure (jointly with the administrative / finance assistant) the necessary office supplies.
• Translate official letters and short documents (Ukrainian- English – Ukrainian).
• Answer telephone calls, faxes and other information enquiries and direct the questions to the relevant CRDP staff.
• Provide logistical support (i.e. travel arrangements, visas, tickets, hotel reservations) to the relevant CRDP staff;
• Organize meetings for Project Manager with representatives of all parties involved in the Programme implementation.
• Train and advise CRDP regional coordinators and UNVs in the establishment of field offices, including basics of office management, filing systems, equipment maintenance.
• Assist the CRDP staff in jointly organizing trainings, workshops and other Programme related activities.
• Get acquainted with UNDP financial procedures and assist in financial matters, if requested by the Project Manager.
• Report to CRDP Project Manager directly.
• Performs other functions and duties as required.

Requirements for the post:

• Proactive, energetic, committed and innovative approach;
• Experience of work within international organizations:
• Excellent writing, communication and organization skills;
• Fluency in English (spoken and written), Ukrainian;
• Excellent team working skills;
• Good interpersonal skills;
• High level of accuracy and reliability.

Applications (most recent CVs) in English language are to be submitted to the e-mail address vyacheslav.egorov@undp.org

Applications are to be submitted separately for each vacancy announcement. Please indicate "Office Manager/Translator " in the Subject line of your message. Please also mention the minimal salary level expected in your application/CV.

UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest. Applications may only be submitted for specific vacancies. We regret that we will not be able to acknowledge all unsolicited general applications for employment.

THIS POST IS OPEN FOR UKRAINIAN NATIONALS ONLY