Short-term assignment in the UNDP SME Project (UKR/99/010)
Deadline for submission of your application with CV is 2 April 2002
Position: Project Assistant
Duration of assignment: 3 months, starting from 7 April 2002
Duty station: Kyiv, Ukraine
UNDP project in Support to Small and Medium Enterprises Development in
Ukraine needs in Project assistant for 3 months period.
Functions and responsibilities:
Under direct supervision of the Project Manager the incumbent is in charge of
the operational facilitation of the project implementation by means of:
- Contributing to the project annual and quarter work-plans preparation and
reporting;
- Assures smooth operational running of the project by means of following
established operational rules and procedures;
- Participate in data collection, analysis and maintenance of projects
related data base;
- Participate in project activities preparation, implementation and follow
up,
- Assure that the progress reporting is done in timely and quality manner
based on the requirements of the UNDP and project donors;
- Participate in project finance/budget related activities to ensure
application of the appropriate operational rules and procedures;
- Monitor expenditures and prepare financial reports and forecasts;
- Facilitate the process of procurement and delivery of project goods and
services;
- Facilitate project recruitment and personnel management.
- Maintain project staff attendance records.
- Prepare TORs for consultants and new project staff.
- Assure due selection process is in place using mass media, participate in
screening of candidates.
- Draft project contracts.
- Collect the documentation required for the recruitment and contract
extension.
- Organize finance accounting for the project. Maintain project finance
related information.
- Keep updated project inventory and assures that UNDP regulations on the
equipment use, storage and proper maintenance are adhered. Assures that the
project equipment transfer/disposal is being done under UNDP rules.
- Facilitate project audit, monitoring, evaluation, field visits, missions
of the experts, assures travel arrangements for the project staff. Participate
in preparation on project TPRs/APRs.
- Maintain updated networks of project counterparts, contractors,
consultants, suppliers, collect relevant information on best services and
expertise providers.
- Contribute to the preparation of the project bulletins, promotion
materials and project web-site update;· Maintain contacts with UNDP COs on a
variety of the operations related issues;
- Maintain contacts with the national executing agency on a variety of the
project related issues;· Facilitate project outreach/communication efforts.
- Prepare project related correspondence, maintain contacts with
governmental and non-governmental institutions, local authorities, NGOs,
academia, etc.
- Facilitate project related training/learning activities· Assure that due
security measures are in place with regard to the project office.
- Perform other functions/tasks when required.
Basic requirements for the incumbent:
- university degree in law, finance, business administration or economy;
- at least 3 years of progressive experience in the area of operational
support, personnel management, procurement, finance preferably in the
international environment;
- knowledge of the Ukrainian and international laws and local commercial
procedures;
- excellent knowledge of English, Russian and Ukrainian languages;
- experience with technical assistance projects is an asset;
- ability to work in team;· ability to work under continuous pressure and
meet deadlines;
- energetic optimistic approach to all possible problems;
- strong computer skills are mandatory.
- proactive and energetic.UNDP will only be able to contact those applicants
in whom there is further interest.
Deadline for submission of your application with CV is 2 April
2002.
Please indicate title of the position: UKR/99/010 Project Assistant
UN/UNDP Office in Ukraine1, Klovskiy uzviz, Kiev 01021fax (044) 253-26-07,
e-mail: vegorov@un.kiev.ua |
