United Nations Development Program Office is seeking a highly qualified professional to fill in position of

Administrative/Finance Assistant

• Project Title: Millennium Development Goals/Economic and Social Development Project
• Project Number: ID 00015086
• Post title: Administrative/Finance Assistant

• Maintain day-to-day management of administrative and financial operations of the Project in accordance with the UNDP rules and regulations and relevant manuals;
• Support and organize the implementation of the Project Work Plan outlining, according to the outlined responsibilities of each staff member;
• Prepare and manage operational budget, maintaining all relevant records; assist in development of the Project’s budget;
• Prepare all requests for financial authorization of incurred costs to UNDP CO in accordance with the approved project budget;
• Process payment requests and payments within the scope of the granted financial authorization;
• Prepare and submit accurate financial reports, including monthly and quarterly disbursement reports and financial reports for donors;
• Provide administrative support needed for implementation of the Project activities, including personnel matters, attendance, travel arrangements and organizing, office maintenance, reception/registry, procurement, contracting, communications, inventory, etc.
• Facilitate Project recruitment and personnel management. Maintain project staff attendance records. Prepare TORs for consultants and new project staff. Assure due selection process is in place using mass media; participate in screening of candidates; draft project contracts. Collect the documentation required for the recruitment and contract extension;
• Maintain accurate electronic and paper filing, records and data systems;
• Provide full support to project evaluation and audit missions;
• Collaborate with UNDP Business Center on all Project administrative and finance issues as needed;
• Perform other duties as assigned by the Project and/or UNDP management;
• Contribute to project implementation in line with the Project’s documents and approved work-plans;
• Participate in preparation of reports on Project activities.
• Assist the Project and experts in conducting activities on national, regional, local and international levels.
• Ensure and support monitoring of current project operations;
• Observe and implement NEX procedures and rules related to administrative and personnel matters, ensure compliance with applicable rules;
• Monitor the Inventory Records of PMUs, ensure proper equipment maintenance, provide advice on efficient procurement of needed supplies;
• Administer procurement activities, placing timely office supply orders and managing contracts for office equipment and appliances maintenance;
• Handle correspondence related to general administration and personnel matters;
• Provide interpretation and written translation services upon request;
• Provide upon request other administrative and support services within competence and outlined job responsibilities to assist in effective implementation of the Project.

6. Experience and Qualifications:

• Minimum diploma in Economics/Business Administration or related fields
• At least three years of practical experience of working within the fields of administration and finance and/or other related fields
• Excellent management, organizational and communication skills
• Advanced computer skills, including word processing (Word), spreadsheet (Excel) and data management programmes and ability to quickly learn new applications
• Ability to work in a team, creative and problem-solving disposition, willingness to take initiative, good inter-personal skills
• Ability to speak and write in English, Russian and Ukrainian (preferred)
• Proven knowledge of economic policy issues in Ukraine
• Previous experience of working for nation-wide programme(s) funded by UNDP an asset

Applications (most recent CVs) in English language with the reference to this position are to be submitted:

to e-mail address: vyacheslav.egorov@undp.org, or fax (044) 253-26-07.

Applicants are strongly advised to match their qualifications against the post requirements before submitting applications. Please indicate "Administrative/Finance Assistant, MDG" in the Subject line of your message. Please also mention the minimal salary level expected in your application/CV.

UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest. Applications may only be submitted for specific vacancies. We regret that we will not be able to acknowledge all unsolicited general applications for employment.

Qualified women are strongly encouraged to apply.

THIS POST IS OPEN FOR UKRAINIAN NATIONALS ONLY