Project Name: Implementation of Priority Interventions of the Dnipro Basin Strategic Action Program: Chemical Industrial Pollution Reduction and The Development of Joint Institutional Arrangements

A. Job Summary

Job Title: Financial Administrator

Duration: initial 1 year contract with 3 months probation period. It is expected that the project will run for an initial two years before extending into a Full Project for a further three year period. It is expected that every effort will be made to provide continuity of support to the project through an extended assignment during this five year period. Extension, if any during this period, is subject to performance, funding availability and applicable provisions of staff rules and regulations.

Terms and Conditions: The incumbent will be recruited under a UNDP SSC for the 3 months probation period. Subject to the performance and funding availability the contract will be extended to a Service Contract for the duration of the year.

Commencement: expected in September, 2005

Duty Station: Kyiv, Ukraine

B. Background Information

This is a UNDP-GEF Regional project which partners the Governments of the Republic of Belarus, the Russian Federation and Ukraine.

This PDF B project provides the link between the previous GEF investment in the Dnipro Basin, the development and country adoption of the Dnipro Basin Strategic Action Program, and the future GEF support to a Full-Sized Project Proposal to directly address the priority International Waters issue of industrial chemical pollution.

The PDF B Proposal (2005 – 2007)

The objective of the PDF B project is to prepare the Full-Sized Project Proposal that will reduce transboundary industrial chemical pollution in the Dnipro Basin.

The PDF B project will prepare detailed costed proposals for a number of pilot investments in implementing cleaner production technologies in existing small industries currently discharging through municipal waste systems. In addition the PDF B will review the options for establishing a regional Cleaner Production Centre, to assist companies in rationalising their production processes while saving money on raw materials, energy, water and water treatment.

The PDF B will also prepare parallel proposals for supporting the institutional development of the SAP management bodies, to supervise and implement activities in the SAP, as well as proposals dealing with the regional issues of transboundary monitoring and harmonisation of environmental legislation with that of the EU.

Finally the PDF B will carry out a review and update of the Stakeholder Analysis, informally carried out under the previous phase of GEF assistance. The PDF B project will prepare a comprehensive Project Monitoring Plan, backed by a detailed LFA, an Incremental Cost Analysis and overall project budget.

C. Specific duties:

The Financial Administrator’s principal task is to assist the Project Management Unit(PMU) with implementing the Project work plan. The Financial Administrator will provide administrative support to programming and activities organized by the PMU and the regional country offices. The Financial Administrator will work under the direct supervision of the Project Manager. The duties of the Financial Administrator shall include the following:

• Prepares administrative and operations/finance related correspondence;
• Prepares and maintains project files, work-plans, reports and records relating to a variety of topics for information and reference;
• Assists with the drafting of contracts, monitors contractual activities;
• Facilitates missions of project consultants and project staff;
• Provides financial monitoring over project commitments and expenditures, assists in assuring proper project delivery;
• Monitors requirements for goods, services, equipment and supplies for project needs;
• Makes arrangements for ordering, shipment and receipt of project supplies and equipment;
• Prepares, maintains, updates inventory cards and inventory lists for non-expendable equipment;
• Monitors maintenance of project premises and equipment;
• Assures proper security standards over project premises, equipment and documentation;
• Assists project staff on a variety of administrative/operational issues;
• Maintains contacts with UNOPS, UNDP and the governments of Belarus, Russia and Ukraine on a variety of administrative/operational matters;
• Travels within the region of project activities on assignment;
• Participates in project advocacy and mass-media related activities;
• Performs other duties as required.

• The Financial Administrator must possess an excellent sense of judgment, creativity and innovation in the coordination and management activities;
• Partnering and networking: capacity to initiate and sustain relationships with key partners and stakeholders; build and sustain effective partnerships with UN agencies; advocate effectively, engaging others to take action in desired directions; communicate sensitively and effectively across different constituencies; seek and apply knowledge information and best practices from within and outside the UN system.
• People Skills: Recognize and respond appropriately to the ideas, interests and concerns of others; build trust and engender morale by displaying open, transparent and credible behavior; Respect individual/cultural differences; utilize diversity to foster teamwork; Ensure others’ understanding of, involvement in, adaptation to a change process; set clear performance goals and standards; execute responsibilities accordingly; provide and respond constructively to feedback (correction or recognition); self analyze performance problems seeking appropriate direction and support;
• Strong technical and analytical capacities, sound judgment;
• Excellent organizational skills and ability to handle effectively multiple tasks without compromising quality, team spirit and positive working relationships with all colleagues;
• Dependability, reliability and initiative;
• Sense of confidentiality.

Essential knowledge and experience :

• At least three years financial and/or administrative experience working with international organizations;
• Background experience with environmental organizations is not essential but would be an asset;
• Maturity and ability to work independently with a minimum of supervision;
• Full fluency (spoken and written) in English, Ukrainian and Russian;
• Valid international passport.

Qualifications :

• Degree from a recognized Institute in either of the following disciplines: business, finance, economics, international relations, social sciences or development studies.

Applications (most recent CVs) in English language with reference to this position are to be submitted:

to e-mail address: markevych@dnieper-gef.kiev.ua

or fax (044) 253-06-74.

The Project will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest.