WORLD HEALTH ORGANIZATION
Local Vacancy Notice TA/SEC/DON
REGIONAL OFFICE FOR EUROPE
Closing Date: 23
December 2003
Title
Secretary/Office
assistant
Grade
G.3
Duration:
11 months
Organizational
Location/Unit
Regional Office for Europe
(EURO)
WHO Tuberculosis Office for Ukraine
Donetsk,
UKRAINE
INTRODUCTION
DESCRIPTION OF
DUTIES
Responsible
for the secretarial and administrative work and the daily running of the WHO
Office in Donetsk.
During the
working hours set out in the contract the Secretary will:
- Collect, screen and sort incoming mail and faxes, reply
to requests for information in an efficient and timely manner after
consultations with the Medical Officer;
- Type outgoing mail, reports, replies of requests and
ensure their sending by mail, fax or electronically;
- Answer telephone calls, distribute calls to other workers
in the office;
- Maintain the office filing system in good order;
- Ensure that the Office facilities (PC’s, printers,
phones/faxes, copier, scanner, etc.) be kept in good working condition and
immediately inform the Medical Officer in case of trouble;
- Assist the Medical Officer to draft reports, to collect
necessary information to ensure that all activities are well documented;
- Write minutes of meetings when requested;
- Keep links with the WHO Regional Office for Europe and
all counterparts in Ukraine and consult them in administrative issues;
- Assist in organizing visits, meetings, workshops etc.;
- Organize travel and accommodation of the Office workers
and guests;
- To meet and accompany guests of the WHO Office when in
Donetsk and to accompany them outside Donetsk if necessary;
- To act as interpreter during discussions, meetings and
workshops from English to Russian and vice versa if needed;
- To translate papers and documents from English to Russian
and vice versa if needed;
- Collect and update basic information on Tuberculosis in
Ukraine and Donetsk and send updated information to the WHO Regional Office
for Europe in a timely manner;
- Provide assistance to the Medical Officer to perform in
an effective way the activities of the office;
- Perform other
duties as required.
QUALIFICATIONS
REQUIRED:
EDUCATION
Graduation
from secondary school or equivalent and technical or commercial school or
equivalent experience.
TRAINING
Good typing
skills and good knowledge of standard office software. Ability to process text
at the prescribed speed of the organization.
EXPERIENCE
Minimum two
years of secretarial and/or translating experience. Experience from working in
an international
organization
or foreign enterprise would be an asset..
LANGUAGES
Fluency in
Ukranian, Russian and English is required. Knowledge of other languages would be
an asset.
_____________________________________________________________________________________________
Please visit WHO’s e-Recruitment website at: www.who.int/employment and fill out an online
application and send it as an attachment to the following email address
gsvacnot@euro.who.int.
Please quote Vacancy Notice reference TA/SEC/DON on
your application.
This is a
LOCAL vacancy. WHO does not cover any expenses for participation in tests,
interview or relocation.
Short-listed
candidates should be prepared to participate in computer and language skills
tests.
Monthly
salary (Net of tax): USD 501
Only
candidates under serious consideration will be contacted.
Any
appointment/extension of appointment is subject to WHO Staff Regulations, Staff
Rules and Manual.
Online
applications are strongly encouraged to enable WHO to store your profile in a
permanent database.
WHO Regional
Office for Europe
Attention:
HRS
Scherfigsvej
8
DK-2100
Copenhagen O, Denmark
WHO has a
smoke-free environment
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