Opening (vacancy) in UNDP Ukraine: Programme Assistant

UNDP is an organization at the forefront of today’s development dialogue in championing the poor and disadvantaged with a focus on building national, regional and global coalitions for change. UNDP Ukraine is looking for an experienced candidate for the position of Programme Assistant to support Programme Section of UNDP Ukraine in the following functions:

• Provides overall administrative and secretarial support to the Programme Section and UNDP Country Programme Director;
• Performs administrative and operational functions of assistant, including assistance to the Programme Section staff in project budgeting and finance revisions, organization of project reviews, backstopping to evaluation missions and relevant other tasks;
• Provides overall support to projects implementation, including reports preparation;
• Arranges appointments, receives visitors, places and screens telephone calls and answers queries;
• Prepares briefing materials for the Programme Unit for use on official meetings, business trips;
• Participates in the organization and preparation of meetings, takes minutes and/or notes, prepares reports;
• Prepares/organizes translation into UKR/RUS/ENG of the project documents, reports, information materials, letters, etc.;
• Acts as interpreter during meetings, conferences or arranges for the interpreter;
• Receives, screens, logs and routes correspondence, attaches necessary background information, ensures correspondence transmission, maintains follow-up system;
• Drafts correspondence, documents, reports and ensures follow-up;
• Prepares invitations for the UNDP planned activities and ensures follow-up;
• Ensures accuracy of the filling system in Programme section;
• Keeps lists of names, addresses and telephone numbers of government officials, programme counterparts, members of diplomatic corps;
• Provides assistance to other staff when required and the work-plan permits it;
• Performs other duties as required.

Requirements for the position:

• Excellent language skills with an ability to translate texts from three languages (English, Russian and Ukrainian) with occasional interpretation in meetings;
• ability to write and express clearly and concisely;
• experience in project budgeting and finance;
• mature judgement combined with a proactive, energetic approach to problem solving and a positive outlook on life and work;
• excellent interpersonal and communication skills;
• strong organizational and time management skills;
• resourceful in finding solutions;
• knowledge of and complete comfort with computer applications/communication is essential (including organization of public presentations on PowerPoint).
• Ukrainian citizen with upwards of a Master’s degree in a relevant field (such as English, public relations/communication, organizational behavior, economics);
• At least 3 years of relevant experience in support to senior management including secretarial work (references required).

Deadline for submission of application with detailed CV (or personal history form) is 04 April 2002.

Please indicate position you are applying for (Programme Assistant)

UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest. Qualified women are strongly encouraged to apply.

Our address: UN/UNDP House in Ukraine: 1, Klovsky uzviz, Kyiv, 01021
Fax: +380 (44) 253-2607, e-mail: vegorov@un.kiev.ua