Duration 11 November 2008 – 09 December 2009

Background

UNDP HQs has revised the service contract (SC) guidelines with effect from 1 January 2008. As part of the revision, a new remuneration methodology has been introduced. The basis of this new methodology is to make consistent approach in the pay levels for service contract holder with comparable work in the local labor market.

UNDP Ukraine would like to implement the salary survey starting from 1 January 2009 since SC holders will be integrated into the global payroll system in 2009. Therefore it is essential to adopt a more consistent and structured approach in setting and maintaining SC remuneration.

Objectives

1. To make a research at Ukrainian labor markets to define the list of organizations that could be considered as comparators for the SC Remuneration Survey. The final approval of the list of comparators will be made by UNDP Ukraine.

2. To collect information using prevailing survey questionnaire template (as outlined in the annex 3 of remuneration handbook attached) from such employers that agreed by UNDP to be surveyed from 10 recommended surveyed employer by UNDP (seven from public sector and three from private sector).

3. To review the value of typical allowance and benefits which are found in the market from such employers.

4. To conduct survey interview and matching the benchmark job for the six service occupations across the eleven levels of responsibility typically found in a UNDP (please refer to page 6, remuneration handbook as attached). Benchmarking exercise should consider the job in the context of overall structure of organization, scope and depth of responsibilities, experience, training requirement and qualification for that particular job.

5. To develop programme and tools for analysis the data from participants and examine the utility of scale from competitive market position perspective.

6. To make recommendation on the salary scales with market position of 60 % percentile and establish the remuneration with target of the fiftieth percentile of the surveyed employers. The final remuneration scales should integrate into five broad bands (please refer to remuneration handbook page 9 as attached).

7. To do matching process between actual service contract salaries/positions and new remuneration scale consisting of :

1. Aggregate TOR data to the band level

2. Smooth the raw band data to provide for an internally consistent yet market influenced progression between bands

3. Set the minimum/maximum span of remuneration for each band.

8. To prepare report (for internal UNDP and report that will be shared with comparators in confidential manner)

Deliverables:

- The internal report for UNDP consisting of :

o Summary of data collected from the specific organizations showing TOR matches and the valuation of their remuneration package

o A table showing the average of all organizations by benchmarked TORs and the 40 — 60 percentile remuneration.

o A summary table of organization practices on remuneration

o Suggested salary scale as per UNDP methodology and user guide

- Tool that will allow easy updates of data to be performed by the UNDP Ukraine HR unit for carrying out further interim salary surveys

- The report for external UNDP considering confidentiality of information from each organization

- The recommendation to HR on the integration of existing SC salaries and positions to the revised SC remuneration.

Qualification Requirements:

The successful offeror (either a company or an individual) should meet the following criteria:

§ Proven track of experience in the area of compensation and benefit for international organization.

§ Experience dealing with salary survey for non profit organizations will be an asset

§ Familiar with labor market issues in Ukraine

§ Ability to work precise, fast and to the point;

§ Excellent writing English skills (native speaker or near-native speaker level)

§ Knowledge of local languages would be an asset but it’s not mandatory

§ Familiarity with the UNDP regulations and experience within UN system would be an advantage.

Payment under the contract will be output based and will be made upon satisfactory completion of the assignment.

The work will be supervised by UNDP Ukraine HR Manager.

Submission of offers

Offer should include following elements:

· Technical offer of the solution

· Company should prove experience in work on similar tasks

· Indicate how many years of experience have your company/staff

· References/contacts (pls. provide at least 3 organizations that employed your similar type of services).

· Full cost estimate in USD and breakdown of related costs without VAT (value added tax). [1]

Please submit offers by 9 November 2008, 17:00 to the address:

UNDP Office in Ukraine

Procurement Unit

1 Klovsky Uzviz, Kyiv, Ukraine

Or by e-mail: vacancies@undp.org.ua

Or by fax: +38044 253 2607

Validity of proposal

Offers have to be valid for 60 days.

Evaluation criteria

From the offers which are technically responsive, the offer with the lowest price will be awarded.

[1] Due to changes in VAT law after the EU accession we would like to recommend you to consult your local Tax Office and obtain correct information about the VAT reimbursements applying for your country. The total price in the proposal has to be calculated based on this information (i.e. – if VAT will be reimbursed to you it should not be included in the total amount and vice versa).