TERMS OF REFERENCE

• Post Title: Local Security Assistant
• Post Level: ICS 6
• Duty Station: Kyiv, Ukraine

1. Summary of Principal functions:

The LSA is responsible for assisting the SA in the execution of his security responsibilities at the duty station. Specifically, this will include maintaining staff lists, monitoring MOSS compliance, executing security clearances on behalf of the Designated Official, preparing security training and briefings, maintaining the security budget, corresponding with UNDSS, maintaining the security plan to include fire and safety items, liaising with area security coordinators and heads of agencies on security issues in absence of RSA, maintaining the internal movement plan, and keeping the RSA informed of local issues and events which impact the safety and security of United Nations staff.

2. Major duties and responsibilities:

The LSA will be responsible for

• Liaising and coordinating with the local government security organizations in regard to information, incident reporting, United Nations programs and or special events and responding to incidents involving UN staff (e.g. burglary);
• Liaising and coordinating with all UN agencies in regard to general security issues but also specific issues—MOSS compliance, security warnings and advisories, UNDSS guidance and instructions, staff lists;
• Maintaining the Security Plan on an ongoing basis, including updating staff lists on a monthly basis;
• Maintaining Minimum Operational Security Standards (MOSS) listing for the mission and checking that agencies maintain their MOSS compliance;
• Assist the SMT & SA in continually assessing the security situation at the duty station, to include information on daily events in Ukraine and assist in analyzing particular socio-political events on the security and safety of UN staff, assisting at SMT meetings;
• Identifying Emergency Communications System needs and requirements in aim to maintain each agency/program within UN security system properly included in ECS;
• Conducting security evaluations and providing advice on security measures for the residences of UN staff and UN offices;
• Organizing training courses on security issues/awareness and preparedness to include security workshops quarterly;
• Assisting UN agencies in developing and implementing office security requirements;
• Establishing and implementing an access control mechanism (visitor/vehicle screening) for UN premises;
• Conducting office security surveys and recommending physical security measures to the SMT&SA,
• Assisting in the selection of the office guards;
• Ensuring that fire safety arrangements (fire extinguishers, smoke detectors etc.) are in UN premises;
• Assisting to Agencies, Programmes, Funds and Missions within UN security system in preparing fire/building evacuation plans and conducting periodical drills in conjunction with their security focal points;
• Performing duties as Office Manager, e.g. work flow, filing, budget management, vehicle operations
• Teaches UN staff on security awareness on a continual basis and as assigned by the SA

• Other security tasks assigned by the SA;

3. Impact of work:

The office consist of 1 SA and 2 LSA to support all UN agencies in Ukraine and as additional task to assist UN agencies in Moldova and Belarus.

4. Work relationships:

a) Inside the organization the LSA will have to provide:

• Daily reporting to the Security Advisor
• Weekly consultation Designated official for Security
• Regular work with Members of the SMT
• Review of Security/Training Agencies and Security Focal Points on when needed basis
• Co-working/Planning with Area Security Coordinators on when needed basis
• UNDSS Consultation on when needed basis

b) Outside the Organization the LSA will have to cooperate with:

• National security agencies to obtain the best information and protection for UN staff
• Security officials of diplomatic missions to share information pertaining regular missions
• Vendors to discuss Security related issues

5. Expected Outcomes:

The objective of the post is to provide the best safety and security available to United Nations staff. To accomplish this, the post is designed to support and provide assistance to the Regions Security Advisor in the manner described above. In addition, the post requires initiative, extended hours and on occasion, bravery and high resistance.

6. Qualifications:

• University Degree
• 5 years working experience
• Excellent level of spoken and written English, working level of Ukrainian and Russian;
• Basic computer skills including working knowledge of Microsoft Word, and basic knowledge of Excel, Access and Power Point

This is a locally recruited position that does not entail expatriation benefits. Local staff salary and benefits will apply.

All interested candidates should complete the UN PERSONAL HISTORY FORM* (P-11) and submit it to e-mail address: vacancies@undp.org.ua and miroslav.soter@un.org.ua with reference to “Local Security Assistant” in the subject line of the email. Failure to disclose prior employment or making false representations on this form will be grounds for withdrawal of further consideration of his/her application or termination, where the appointment or contract has been issued. Two letters of recommendation will be requested from short-listed candidates.

Please mention the minimal salary level expected in your application/CV.

DEADLINE FOR APPLICATIONS IS 31 OCTOBER 2008

UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest. Applications may only be submitted for specific vacancy. We regret that we will not be able to acknowledge all unsolicited general applications for employment.

*Personal History Form can be downloaded from http://www.un.kiev.ua/bc/jobs/