United Nations Development Program Office is seeking highly qualified professional to fill in position of Programme Secretary/ Interpreter (PS)

Terms of Reference

1. Project Title: Participatory Governance

2. Post Title: Programme Secretary/ Interpreter (PS)

3. Duration of employment: 3 years

4. Full time

5. Duty Station: Kyiv, Ukraine

6. Duties and responsibilities:

Under the direct supervision of the Chief Technical Adviser, Programme Secretary/ Interpreter (PS) will perform broad and common administrative support functions of the PMU to ensure timely and efficient support to programme related activities.

Responsibilities:

· Interpret and implement NEX procedures and rules related to administrative and personnel matters and ensure their compliance;

· Prepare detailed plan of actions and budget estimate for workshops, seminars, retreats, study tours, etc.

· Provide all necessary logistical support in organization of the above, maintain accurate record of all expenses and prepare a report to Administrative/Finance Assistant for further submission to UNDP office;

· Provide interpretation and written translation of materials as and when required;

· Monitor the Inventory Records of PMUs, ensure the establishment of a pool of equipment which can be shared by PMUs and provide advice on procurement of goods to avoid unnecessary purchase;

· Undertake joint procurement activities under combined Purchase Orders for stationery, computer hardware, photocopiers; joint contracts for computer maintenance, air-conditioning maintenance, shipping services, etc.

· Keep a filing system of general administration and personnel matters;

· Supervise PMU driver(s) and certify Vehicle Daily Log;

· Handle correspondence related to general administration and personnel matters;

· Brief PMU staff on general administrative and personnel matters and ensure timely extension of contracts;

· Prepare travel authorizations ensuring relevant supporting documents;

· Develop systems to streamline the procedures which will facilitate the cooperation within and between PMUs;

· Assist the Audit and prepare necessary documents;

· Perform the duties of updating and maintaining the inventory records and distribute the stationery to staff;

· Perform other duties as and when required.

Qualifications:

· The Programme Assistant should be a university graduate with background preferably in business administration.

· Practical experience in the field of general administration and personnel as well as previous experience of working for nationally executed programme(s) funded by UNDP will be an asset.

· Proven knowledge of English is required.

Applications in English language with the reference to this position are to be submitted:

to e-mail address : vegorov@un.kiev.ua, or fax (044) 253-26-07.

Please, indicate the Position you are applying for in the Subject line of your message.

UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest. Qualified women are strongly encouraged to apply.