| TERMS OF REFERENCES
Duty Station: Kyiv, Ukraine
Position Title: Project Assistant
Organizational Location: Capacity Building in
Migration Management (CBMM)
General Functions: Under the direct
supervision of the Senior Project Specialist and the Project Manager, under the
general supervision of the CBMM Programme Coordinator, and under the overall
guidance of the Chief of Mission, the incumbent will be responsible for coordination of various logistic activities in relation to
two projects: “Capacity Building in Migration Management (CBMM)” Phases I and
II.
Specific Functions:
Under the supervision of CBMM management, provide logistic
and secretarial support to the CBMM team, especially in relation to expert
visits, organization of events and documentation/ archiving
Organize the logistics for expert visits to Ukraine and
networking visits of Ukrainian delegation abroad, including booking tickets and
accommodation, compiling necessary documentation, arranging meetings and
agendas, making relevant payments and DSA
Assist in the organization of special events, steering
committee meetings, press conferences, trainings, seminars, and round tables
within the CBMM I and II projects
Preparing agendas, purchase requisition forms, requests for
payment, travel authorizations, driving schedules, and updating CBMM calendars
Archiving, filing and storing documents, photocopying and
maintaining the filing system and electronic database
Taking down minutes of the meeting, taking photographs
during events, and ensuring proper follow-up in relation to dissemination of
materials and publications
Travelling throughout Ukraine on as-needed bases to
troubleshoot, monitor progress, and recommend corrective measures if/when
necessary
Contributing to reports on CBMM I and II phases on ad hoc,
monthly, quarterly, yearly, and end-of-project bases
Coordinating the work of interpreters and providing
translation and interpretation assistance when necessary
Composing official and unofficial correspondences in
Ukrainian and English (and Russian if necessary)
Perform other duties as may be requested Qualifications and
Experience
·
Desired:
Bachelor’s degree in internal relations, law or relevant social science diploma.
·
Experience
in providing administrative support.
·
Technical
mastery of the following software programmes: MS Word, Outlook, Excel, Power
Point.
·
Excellent
communication skills.
·
Attention
to detail and strong organisational and interpersonal skills.
·
Flexibility and
ability to work under pressure.
·
Ability to work
effectively and harmoniously with colleagues within a team from varied cultures
and professional backgrounds is also desired.
·
Ability to work
with a wide cross-section of partners: Government, NGO’s, communities, academic
institutions, media and international donors;
Languages:
- Required: Fluency in
Ukrainian, English, and Russian.
Send CV and cover letter in English
to:
IOM Kyiv
8 Mykhailivska Str., Kyiv 01001
iomkiev@iom.kiev.ua
or 8-044-568-5016 (Fax)
Please
indicate the position you are applying for in the subject line of your message.
All candidates are kindly requested to specify their availability date in the
application form.
Closing
date for applications is April 4, 2007, however interested candidates are
strongly encouraged to apply sooner.
Only
shortlisted candidates will be contacted.
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