Project title: Sustainable Development Programme of Lugansk Oblast

Position: Project Assistant

Duty Station: Lugansk

Full time

Functions and responsibilities:

Under direct supervision of the Project Manager the incumbent is in charge of the operational facilitation of the project implementation by means of:

• Contributing to the project annual and quarter work-plans preparation and reporting;
• Participate in data collection, analysis and maintenance of projects related data base and files;
• Participate in project activities preparation, implementation and follow up,
• Assure that the progress reporting is done in timely and quality manner based on the requirements of the UNDP and project donors;
• Monitor expenditures and prepare financial reports and forecasts;
• Petty cash management;
• Provide logistical support (travel arrangements, including visas, tickets, etc.) to the project team;
• Facilitate the process of procurement and delivery of project goods and services;
• Facilitate project recruitment and personnel management. Maintain project staff attendance records. Prepare TORs for consultants and new project staff. Assure due selection process is in place using mass media, participate in screening of candidates. Draft project contracts. Collect the documentation required for the recruitment and contract extension.
• Keep updated project inventory and assures that UNDP regulations on the equipment use, storage and proper maintenance are adhered. Assures that the project equipment transfer/disposal is being done under UNDP rules.
• Facilitate project audit, monitoring, evaluation, field visits, missions of the experts, assures travel arrangements for the project staff. Participate in preparation on project TPRs/APRs.
• Maintain updated networks of project counterparts, contractors, consultants, suppliers, collect relevant information on best services and expertise providers.
• Contribute to the preparation of the project bulletins, promotion materials and project web-site update;
• Maintain contacts with UNDP COs on a variety of the operations related issues;
• Maintain contacts with the national executing agency on a variety of the project related issues;
• Facilitate project outreach/communication efforts.
• Prepare project related correspondence, maintain contacts with governmental and non-governmental institutions, local authorities, NGOs, academia, etc.
• Facilitate project related training/learning activities
• Assure that due security measures are in place with regard to the project office
• Assures that project information is kept updated at intra-net and UNDP Ukraine web-site.
• Perform other functions/tasks when required.

Basic requirements for the incumbent:

• University degree in law, finance, business administration or economy;
• At least 3 years of progressive experience in the area of operational support, personnel management, procurement, finance preferably in the international environment;
• Knowledge of the Ukrainian and international laws and local commercial procedures;
• Excellent knowledge of English, Russian and Ukrainian languages;
• Experience with technical assistance projects is an asset;
• Ability to work in team;
• Ability to work under continuous pressure and meet deadlines;
• Energetic optimistic approach to all possible problems;
• Strong computer skills are mandatory.
• Proactive and energetic.

All interested candidates must complete a PERSONAL HISTORY FORM* (P-11) and submit it together with Motivation Letter to e-mail address: vacancies@undp.org.ua with reference “Lugansk Project Manager” in the subject line of the email. Failure to disclose prior employment or making false representations on this form will be grounds for withdrawal of further consideration of his/her application or termination, where the appointment or contract has been issued. Two letters of recommendation will be requested from short-listed candidates.

Please mention the minimal salary level expected in your application/CV.

DEADLINE FOR APPLICATIONS IS 24 FEBRUARY 2008.

UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest. Applications may only be submitted for specific vacancy. We regret that we will not be able to acknowledge all unsolicited general applications for employment.

*Personal History Form can be downloaded from http://www.un.kiev.ua/bc/jobs/