Terms of Reference

Programme/Project Title: “Innovations Springboard”: Leveraging Information and Communications Technologies for Ukraine’s Prosperity

Programme/Project Number: UKR/01/005

1.       Post title: MUN Administrative Assistant

2.       Duration of employment: 3 months

3.       Full time job

4.       Duty station:  Kyiv, Ukraine

5.       Duties and Responsibilities:

Under direct supervision of the Programme Manager the incumbent is in charge of the operational facilitation of the project implementation by means of:

·  Assuring smooth running of the project through following established operational rules and procedures;

·  Participating in data collection, analysis and maintenance of project data base;

·  Participating in project conference preparation, implementation and follow up,

·  Facilitating the process of procurement and delivery of project goods and services for the conferences;

·  Maintaining updated networks of project counterparts, contractors, consultants, suppliers, collect relevant information on best services and expertise providers.

·  Disseminating information for the project by ccontributing to the preparation of the project bulletins and promotion materials;

·  Participating in preparation of project reports and plans;

·  Maintaining contacts with educational institutions (local and community authorities), schools, student delegations, NGOs;

·  Updating project website regularly;

·  Organizing photos/materials related to the project implementation;

·  Ensuring target distribution of information materials produced;

·  Scanning local/regional press and publications for articles covering project events and circulate them to project staff;

·  Handling correspondence and replying to inquiries for information;

·  Attending weekly project meetings and keeping current minutes;

·  Ensuring files are kept up-to-date;

·  Translating (informal) documents as needed;

·  Perform other functions/tasks when required.

6.       Requirements for the post:

·  Proactive, energetic, committed and innovative;

·  University degree;

·  Knowledge of and experience in the Ukrainian education system;

·  Experience in the area of operational support, preferably in the international environment;

·  Excellent writing, communication and organization skills;

·  Ability to meet deadlines;

·  Competence in English (spoken and written); fluent in Ukrainian and Russian;

·  Computer and information technology skills;

·  Good interpersonal skills, diligent, open minded and dedicated;

·  Ability to work in a team;

·  Flexibility.

  If you are interested in this specific vacancy, feel free to send your complete resume in English to the following e-mail address: vegorov@un.kiev.ua, or fax (044) 253-26-07